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| ENCOMPASS:
DOCUMENT CONTROL |
| Encompass: Document
Control enables sites to manage the flow of electronic and
hard-copy documents by providing a centralized workflow for
project Emails, faxes, document files, image files, and printed
documents. As documents continuously stream into and throughout
an organization, the lack of a centralized workflow often
times results in miscommunications, misunderstandings, and
lost productivity – resulting in increased costs and schedule
delays. With Encompass: Document Control, the processing of
Emails, faxes, and scanned documents is automated and centralized,
allowing quick and easy access to key project data. |
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| Encompass: Document
Control monitors internal Email boxes, fax servers, high-speed
scanners, FTP locations, and network drives to parse, sort
and display the source files for processing. Workflow rules
can be configured to automatically OCR and process the documents
- forwarding them on to individual users or groups, and creating
external file links attached to Prolog Manager records. Email
messages are automatically converted to Transmittal and Correspondence
or Conversation Log records in Prolog Manager. Incoming documents
from scanners, file directories, Email attachments and FTP
servers can be parsed and automatically create or update records
in Prolog Manager. With Encompass: Document Control, files
can also be batch-uploaded automatically to Prolog Website’s
Document Management System. |
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| Encompass: Document
Control is made up of the following modules: |
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